A simple system template is laid out like the grill of a car. If you can remember this framework you'll always have a hip-pocket system at your disposal.
To fill out our system we simply need to lay out our information as follows.
- Title of your project = simply give your system a name
- Problem = this is what problem you're trying to solve or question you're trying to answer
- Problem Description = describe your problem or where you are now
- Lines of Effort (LOEs) = A line of effort is one avenue or direction. This is one way to improve or try to solve your problem.
- Endstate = This is what you think the answer will be called. This doesn't have to be perfect and will most likely change as you work or your problem.
- What right looks like = this is where you describe what your end-state looks like. Even it is abstract, this can simply be an improvement from where you are now.
- Timeline = Layout the start date and finish date. Then layout some realist goals and when you should reach them.
Systems are living breathing animals. They should not be static and you shouldn't be afraid to change things on the fly.
Tricks and Tips:
- Assign a team member to each line of effort. If you are the only one working on the system then limit the lines of effort to 3.
- Set realistic goals on your timeline.
- Reward success. Don't concentrate on failure. Team members should be fearless and not afraid to fail in their line of effort.